Open Government

METHOD FOR REQUESTING INFORMATION FROM VILLAGE OF SWANSEA

Many of the records for the Village of Swansea may be found on our website: www.swanseail.org. The Village will honor requests for non-exempt information as prescribed by this Freedom of Information Act. All requests must be in writing and should contain the name, address, and contact information for the requestor, as well as a description of the records being requested. Request forms may be used and are available at the Village office, on our website or may be mailed to the requestor, if desired. Address requests for information to the following departments, according to subject matter of the request.

Mail or deliver to: Stefanie Proffitt or Ben Schloesser FOIA Officers @ 1444 Boul Avenue, Swansea, IL 62226
Facsimile: (618) 234-0022, email: swanadmn@swanseail.org

For police requests: Ashley Robbins, Deputy FOIA Officer @ 1400 N. IL Street, Swansea, IL 62226
Facsimile: (618) 234-2952, email:swanseap@swanseail.org

     FOIA Request Form

Any questions, complaints, or appeals concerning this procedure should be addressed to FOIA Officer, Stefanie Proffitt 1444 Boul Avenue, Swansea, IL 62226.

The first fifty (50) pages will be provided free of charge. A $0.15 charge will be made
for each additional page of copied material requested. Certification is $1.00 per document.

Any request for information must be in writing and as specific as possible. Under Illinois Code 140, Illinois’ Freedom of Information Act, the Village Freedom of Information Officer must comply with or deny the request within 5 working days. Denial must be in writing. An additional 10 working days are allowed to complete the request if certain circumstances exist. The requestor must be notified of the reason for the delay, in writing, within the initial 5-day response time.

The Illinois Freedom of Information Act 5 ILCS 140/7 exempts the following types of information from the provisions of the law: http://www.ilga.gov/legislation/ilcs/.

For a complete listing of exemptions, the entire Act is detailed on the website of Lisa Madison, Attorney General, State of Illinois, http://www.illinoisattorneygeneral.gov/.

Below is a list of the categories of records that may require submission of a Freedom of Information Request form:
    Building Construction and related correspondence
    Contracts and related correspondence
    Grant Applications and related correspondence
    Financial Records/Invoices
    Inspection Reports and related documents
    Internal policy letters/correspondence
    Maps
    Municipal budget and related documents
    Sewer Bill, if the requestor’s name is not the name on the bill
    Village Issued licenses or business registrations (licensee name, business address)

Below is a list of the categories of records that do not require submission of a Freedom of Information Request form:
    Code of Ordinances
    Board and Committee Meeting Agendas
    Board and Committee Meeting Minutes (Excluding non-released closed session minutes)
    Committee members – names only
    Building Permits (residential and commercial) (per approval of Building &Zoning Director)
    Ordinances
    Resolutions